• Are you looking for volunteer roles ?

    Go to volunteering section

271

Jobs in abingdon

Job Alerts On

No alerts left

Get job alerts sent straight to your inbox.

*Please enter a valid email

You haven't selected any filters. To create a tailored job alert, select your filters first.

Oh no!

By clicking 'Create alert' you agree to the Terms and Conditions applicable to our service and acknowledge that your personal data will be used in accordance with our Privacy and Cookie Policy and you will receive emails and communications about jobs and career related topics.

You will now get the latest from this search sent to your inbox.

Verify your email address and start receiving the latest job recommendations. Sign in or create an account to start managing your alerts.

A job alert for this search or a similar search term already exists. You can manage your job alerts by clicking here:

Top job
Engineers Against Poverty, Remote
£31,139 - £35,996 per year
Own the heartbeat of operations—drive contracts, finance, HR, travel & events with unstoppable energy, powering EAP & CoST’s global impact!
Posted today Apply Now
Top job
SOS Children's Villages UK, Remote
£39,000 - £42,000 per year
Use Your Programme Skills for Good: Manage a diverse portfolio of UK-funded initiatives supporting children and families worldwide!
Posted today Apply Now
Top job
Homeless Oxfordshire, Oxford, Oxfordshire (On-site)
£29,355 per year
We are looking for a Learning & Skills Development Coordinator!
Posted today
Top job
Data Orchard CIC, Remote
£35,000 - £45,000 per year
Want to use your data skills for something great? We're looking for an Analytics Engineer to join our team at Data Orchard CIC
Posted today
Alderley Edge and Knutsford Circuit, Remote
£30,000 per year
Posted today
ImpactEd Group, Remote
£59,376 - £80,573 (base: £59,376 - £69,020*) plus flexible benefits allowance, EMI options
Posted today
Page 1 of 19
Remote
£31,139 - £35,996 per year
Full-time
Permanent

Using Anonymous Recruitment

This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.

Job description

You will be responsible for coordinating the internal operations of the organisation including contract management, ICT, office and HR support.  This role will also be responsible for travel logistics, event administration, contractual, grant and financial administration and internal office systems. This would include but is not limited to reviewing financial reports, checking invoices and timesheets, booking meeting spaces, catering for meetings, booking staff travel, insurance renewal and support on managing the IT and HR providers.

The appointee will also take the same role for CoST – The Infrastructure Transparency Initiative – a transparency and accountability programme which operates in 21 countries.

Key responsibilities: 

Execute financial administration tasks to time (25%):

  • Add invoices to the accounting software package Xero purchase ledger 

  • Support payments to suppliers and partners. 

  • Preparing sales invoices for submission 

  • Review invoices and timesheets submitted by consultants prior to payment. 

Organising and providing meeting support (15%):

  • Organise meetings and international workshops in the UK and in overseas locations within an agreed budget. This includes the planning and coordination of logistics, such as participants registrations, venue selection, travel arrangement, accommodation and catering, as well as the circulation of meeting documents and invitations, and the processing of travel expenses and invoices. 

  • Provide on the day support for meetings and workshops including catering and ICT. 

  • To provide secretarial support to the Board of Trustees. including identification of appropriate meeting dates, circulation of papers and drafting of minutes.

  • Update information concerning Trustees and the latest audit with Companies House. 

Support the administration and monitoring of grants agreements (15%)

  • Coordinate the invitation and submission of grant proposals. 

  • Prepare draft grant agreements based on approved applications. 

  • Review quarterly financial reports submitted by partners in receipt of grant funding highlighting any areas of concern and improvement. 

  • Carry out internal financial audits of partners in receipt of grant funding highlighting any areas of concern and improvement in how the funding is managed. 

Coordinating the administration and monitoring of consultancy contracts  (25%). 

  • Support the recruitment, negotiations and management of consultants and advisors including coordination with the client. 

  • Prepare draft consultancy contracts based the agreed scope of work and conditions. 

  • Coordinate and monitor consultants’ timesheets to capture time billed against the days allocated in the contracts and approval process. 

Execute office administrative tasks to time (20%)

  • Coordinate, relay internal emails to staff, reserve equipment and venues for presentations and in-person staff meetings, maintain office calendars and send out meeting reminders. 

  • Provide administrative assistance to colleagues when necessary. 

  • Coordinate ICT issues with the service provider. 

  • Day-to-day management of staff recruitment including placing of advertisements and arrangements for shortlisting/interviewing. 

  • Maintaining staff personnel files and holiday and sick leave records 

  • Support renewing insurance policies.

  • Support the development of operational policies including financial procedures, employee handbook etc. 

  • Support organisational planning and diary management. 

  • Provide administrative assistance to colleagues when necessary. 

  • Coordinate shared meeting space, travel, ICT and HR support agreements and operations to ensure the company provides the agreed service. 

Experience 

At least 2-3 years’ experience of operational administration and/or assistance with programme oversight, including implementation and governance.

Experience of administering financial, contracting and operational systems. 

Experience of project management and events administration, both online and in person.

Desirable Experience 

International travel logistics and finance administration. 

Background in not-for-profit sector. 

Essential Attributes: 

Legally able to work in the UK. 

Excellent written and verbal communication skills. 

Proven project management, administrative and organisational skills 

Strong attention to detail. 

Excellent ICT skills especially excel. 

Highly motivated with an ability to work within budgets and meet deadlines. 

Ability to prioritise, plan and organise work. 

Commitment to EAP’s Mission, Vision and Values. 

Strong diplomacy, networking and relationship-building skills. 

Desirable attributes 

A graduate. 

An interest in international development, infrastructure and public policy. 

Experience of using purchaser ledger systems such as Xero. 

Knowledge of charity accounting. 

Knowledge of contracting consultants and grant agreements. 

Key relationships: 

EAP Executive Director 

EAP Director of Programmes 

EAP Lead Policy and Research Adviser 

EAP Communications Manager 

EAP Senior Finance and Office Manager 

EAP Senior Programme Manager

CoST Head of Members and Affiliates 

CoST Regional Managers and Technical Advisors

EAP Board of Trustees 

CoST Board of Trustees 

Strategic Partners 

Associates 

Accountabilities 

Delegated budget / financial authority – 0 

Number of people managed directly – 0 

Number of consultants managed – 0 

Authority level for purchase of resources, materials or services - £0k 

Application Instructions

Your CV should not be more than 2 pages long and your cover letter should be maximum one page.

Posted by
Engineers Against Poverty View profile Organisation type Registered Charity Company size 6 - 10
Posted on: Thursday, 12 June 2025
Closing date: 23 June 2025 at 11:00
Tags: Administration, Finance, IT, Operations, Compliance / Quality, Data Entry

The client requests no contact from agencies or media sales.

OSZAR »